Staff Availability

Staff Availability

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How It Works

The Staff Availability view gives dispatchers and operations managers a real-time look at which employees are available to be assigned to jobs — and just as importantly, who is not.

Each worker is listed on a row with their availability across the calendar. This includes:

• Assigned jobs (automatically pulled from scheduled Work Orders)

• Approved time off (e.g., vacation, sick leave, training)

• Job conflicts or overlaps (automatically flagged by the system)

• Roles like Driver, Helper, Crew Lead — useful when filtering for specific job requirements

• Home Location to help multi-branch operators keep scheduling local and accurate 
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Benefits of the Staff Availability Module 

🔄 Real-time Synchronization with Dispatch
As soon as a crew is assigned to a Work Order, the Availability module updates — no double data entry required.

🚫 Avoid Overbooking or Crew Conflicts
If you attempt to schedule a crew member who’s already assigned or marked unavailable, Movegistics will flag the conflict instantly — helping you maintain accurate, conflict-free job scheduling.

📍 Location-Aware Assignments
You can filter by branch location to ensure you’re only booking local crews unless an override is intended. This helps reduce drive time and ensures faster start times.

🔍 Filter by Role
Quickly identify who is certified or assigned as a Driver, Crew Lead, or Helper — allowing dispatchers to assemble the right crew mix for each job without guesswork.

📆 PTO and Time-Off Visibility
Whether it’s planned PTO, sick leave, or off days, you can enter absences that block the employee's availability automatically. These entries can be:

• Manually added via the staff profile

• Repeated on a schedule (e.g., every Friday off)

• Tagged for context like “Injury”, “Personal Day”, or “Training”

👥 Helps Manage Hybrid or Contracted Labor
You can toggle visibility of in-house teams vs. contracted workers, and even tag “temporary” or “seasonal” to manage different labor types more strategically.

📣 Improves Internal Communication
By using availability statuses and tags, your entire ops team can stay aligned — no need to ask, “Is Jason free on Friday?” when the schedule already shows he’s on PTO or booked.

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Pro Tips for Managing Staff Availability

• Always tag your Time Off entries with context (e.g., "Sick Leave" vs. "Vacation") for reporting later.

• Use staff role filters to plan ahead for jobs needing a driver or heavy lifters.

• Hold short daily or weekly “availability checks” to confirm worker status before assigning long-distance or multi-day moves.

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📩 For help or questions, reach out to [e-mail]