Resources - Vehicle Settings

Vehicle Settings in Movegistics 5.0 🚗

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Why This Matters to Your Business 🧠

Properly managing your fleet data ensures that your team is never left without a vehicle on moving day. In Movegistics 5.0, the Vehicle Settings section under Resources lets you track all key vehicle details such as license, insurance, VIN, and service dates. Keeping this information up to date not only aids in dispatching but also supports DOT compliance, equipment forecasting, and preventative maintenance planning.

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🔍 How to Access Vehicle Settings

1. Click the gear icon in the top-right corner of Movegistics.

2. From the left-hand Settings menu, go to Resources > Vehicles.

Here, you’ll see a table of all vehicles, displaying:

• Vehicle Number

• Vehicle Title & Type

• License Plate

• VIN Number

• Registration & Insurance Dates

• GVWR and Service Date fields

Use Create a View or Apply Filters to narrow down vehicle records by type, company usage, or document dates.

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➕ Adding a New Vehicle

To add a vehicle:

1. Click the blue plus (+) icon in the top-left.

2. Fill in the following fields:

   • Vehicle Number (e.g., VH-101)

   • Vehicle Title (e.g., Cargo Van)

   • Vehicle Type (Straight Truck, Tractor, Trailer, etc.)

   • License Plate & VIN

   • Registration Date & Renewal Date

   • Insurance Date & Renewal Date

   • GVWR (Gross Vehicle Weight Rating)

   • Last Service Date

3. Click Save or Save & Add Another to continue adding more.

📊 Tip: Keeping registration and insurance dates updated ensures your fleet remains road-legal and avoids operational delays.

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📆 Resource & Recurring Availability

Just like workers and contractors, vehicle availability can be managed daily or by setting recurring weekly schedules.

Resource Availability for Vehicles

1. Navigate to Resources > Vehicles.

2. Click Resource Availability in the top right.

3. View a calendar grid with daily vehicle stats:

   • 🚚 Number of available trucks or trailers

   • Toggle visibility of each vehicle on the right

Click any specific day to inspect which vehicles are assigned or available.

Recurring Availability for Vehicles

1. From the Vehicles tab, click Recurring Availability.

2. Use the day-of-week grid to assign recurring availability:

   • Confirm vehicles are selected from the drop down (Workers is selected by default)

   • Checkboxes for each day

   • Vehicles marked here will be considered "available" by default

✅ Changes sync with dispatch and scheduling to avoid booking unavailable vehicles.

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🔍 Create a Custom Vehicle View

If you manage multiple depots, types of vehicles, or fleets by partner company, using views can save hours of manual filtering.

To Create a View:

1. Click Create a View from the top menu in the Vehicles section.

2. Use the left-hand panel to choose the columns you want shown:

   • Vehicle Number, Title, Type

   • VIN, License Plate, Company Tags, Last Service Date

3. Rearrange the Column Order by dragging fields into your preferred layout.

4. Click Next

5. Use the Apply Filters tool if you want to narrow your view (e.g., show only Active workers or only those in a specific department)

6. Name your view (e.g., "Active Drivers – East Team")

7. Choose whether to make it private or share it with your team

8. Click Save
   
   🌐 You can now switch between saved views from the top navigation bar under the Saved Views tab.

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Final Reminders ✅

• Keep VIN, insurance, and registration info current to remain compliant.

• Use service dates to track preventative maintenance cycles.

• Create unique tags for location, type, or capacity to simplify view filtering.

• Disable inactive vehicles to reduce clutter.

For help importing bulk vehicle data, contact [e-mail].